Go to the full text
Contact us

Privacy Policy

1. Privacy Protection Philosophy

The Association aims to build and operate websites and web applications that consistently provide hospitality-filled services and contribute to the happiness and health of people, and to living a life of ease and freedom. We believe that these projects are based on the trust of our stakeholders (customers, business partners, and employees).

In order to handle all personal information entrusted to us in a more rigorous manner in conducting our business activities, the Association has established this Privacy Policy as a code of conduct that officers and employees must abide by, and we will strive to ensure its strict compliance.

The Association handles personal information in compliance with the Japanese Industrial Standard JISQ15001:2006 "Personal Information Protection Management System - Requirements," and laws, guidelines established by the government, and other norms regarding the handling of personal information.

2. Establishment of a personal information protection management system

The Association will implement the following measures to properly handle personal information.

  • We will establish internal regulations that set out how to handle personal information.
  • We will take measures to prevent and correct (improve) the leakage, loss, or damage of personal information.
  • We will appoint a "personal information protection manager" and ensure strict compliance with internal regulations.
  • We conduct education on the handling of personal information for all employees, including officers, at least once a year.
  • We conduct and inspect audits of internal regulations and their compliance at least once a year.
  • We will continuously improve our personal information protection management system to protect personal information.

3. Collection and Use of Personal Information

● Purpose of use
The Association will use personal information provided directly by the individual in writing or otherwise for the purposes of the use for which consent has been obtained. Personal information obtained by other means will only be used within the scope of the disclosed purpose.
● Use and provision to third parties
The Association will not use or provide personal information to third parties beyond the scope necessary to achieve the purpose of use, except in the following cases:
  • With the consent of the individual. In principle, when providing the information to a third party, we will stipulate that the information will be kept confidential, prohibited from being re-provided, and that the use of the information will be suspended upon request from the customer.
  • In the event that disclosure is required by law or other regulations
  • When it is necessary to protect the life, body, or property of the individual themselves or the public, and obtaining the individual's consent is difficult.
  • When it is particularly necessary for the improvement of public health or the promotion of the sound development of children, and it is difficult to obtain the consent of the person concerned.
  • When the national government agency, local public body, or its entrusted party is required to cooperate in carrying out official duties stipulated by law, and if consent from the individual would hinder the performance of that duty.
● Outsourcing
To facilitate the smooth operation of its business, the Association may entrust part or all of the processing of personal information to external parties. (In this case, we select a trusted third party with robust security management measures and require them to be included in the contract.)

4. Handling of inquiries regarding personal information

If the Association receives a request from an individual (including their representative) to disclose, correct, or stop the use and provision of their personal data held by the Association, the Association will respond promptly after verifying the individual’s identity. The Association also provides support for any questions or concerns regarding the handling of personal information. However, if deleting the data conflicts with legal retention obligations, we may not be able to comply with the request.

Inquiries regarding the personal information of the Association will be handled through the following contact points. Depending on the nature of the inquiry, we may require you to submit necessary documents or answer questions. The office hours for reception are from 9:30 AM to 6:30 PM on weekdays.

5. Purpose of use of personal information

Types of personal information Purpose of use
Your business partner (person in charge) For business operations and for communication related to contracts and preliminary procedures
Contracted services To handle commissioned work in the data entry business of the association
General For the safety management of the Association's facilities and network
[Personal Information Consultation Desk]
Phone: (098)860-0670
Email address:[email protected]
Contact: Akihiko UECHI, Secretariat of the Okinawa Resort Wedding Association

Until now, the only way to get a copy of the original documents was to request a copy from the archives of the Ministry of Justice.